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The cost of a bad record
Every downstream failure in MRO traces back to a record that could not be read, matched or trusted. Here is what each one actually costs.
01 / 04
A technician searches free-text descriptions written by four different people over fifteen years. The search fails, so a new part is ordered - and the original stays on the shelf, ageing.
Cost: Search time, duplicate purchase, and a second unit of frozen capital
02 / 04
Plant A calls it a sensor, Plant B lists it by the distributor’s code, Plant C by an internal legacy number. Three safety stocks are held for what is functionally one item.
Cost: Triple safety stock on a single part number’s worth of risk
See how duplicates are found
03 / 04
Lifecycle status is not a field anyone maintains by hand. The record says nothing, so the first signal is a failed unit and an OEM that stopped producing it two years ago.
Cost: Unplanned downtime, broker premium, or an emergency retrofit
04 / 04
Every new record added without a standard makes the next search worse. Manual cleansing projects run for months and are obsolete before they finish, because the inflow never stopped.
Cost: A permanent cleansing backlog that consumes budget without ever closing
The Golden Record standard
Not a one-off cleanse. A standard your material master is held to, continuously.
Enrichment
48h
Records are resolved against a catalogue of 10.5M+ unique industrial products and populated with the fields your ERP needs but your source data never had.
As it sits in your ERP
MAT-0098431PSU 24VDC 5A SCHNEID ABL8
2 of 11 fields populated
Resolved against 10.5M+ catalogue products
ObsoleteABL8REM24050
Phaseo regulated switch mode power supply, 100...240 V AC, 24 V DC 5 A
€13.00 - €499.00 across 12 suppliers
Successor mapped
ABLS1A24050
Same Phaseo range, same 24 V DC 5 A output; the optimised generation replaces the retired one
Duplicate discovery
Duplicates are not found by comparing text. They are found by resolving each record to the product it actually describes, then noticing that the products are identical.
Plant A · Czechia
Fotorelé SICK - WSU26/3-103A00 vysílač
Plant B · Germany
WSU263103A00 Safety Single-Beam Sensor
Plant C · Poland
1047984 CZUJNIK BEZP NADAJNIK
Resolved to one Golden Record
A string comparison sees three unrelated records above. Semantic matching reads the technical attributes - single-beam photoelectric safety switch, sender unit, 70 m range, Type 4 / PL e, order number 1047984 - and resolves all three to the same catalogue product regardless of language or local convention.
Each match carries a confidence indicator. High-confidence merges can be actioned directly; borderline cases are queued for a human decision rather than merged silently.
Exact duplicates typically account for 3-8% of a material master. Once functional overlap is included - different part numbers that do the same job in the same position - the figure commonly reaches 15%.
Consolidating those records is what makes a 5-15% stock reduction possible without touching service levels, because you are removing redundant safety stock rather than reducing cover on a real risk. That range is what we observe across onboarded material masters - your own baseline decides where you land.
Map my material masterLifecycle & criticality
Neither works on a sample. Applied across every record, lifecycle status turns end-of-life into a maintenance planning input, and criticality turns stock reduction into a decision you can defend.
Active
In full production. No action beyond normal stock policy.
Mature
Still supplied, but the successor generation has launched. Plan the transition on your terms.
NRND
Not recommended for new designs. Stop specifying it into retrofits and new lines now.
Obsolete
Production ended. Remaining supply is broker stock at broker prices.
Successor mapped
A functional replacement is identified and linked to the record, before you need it.
What no site will ever need again is a different decision - recovering its value is covered on the Surplus recovery page.
Any consultant can take 20% out of your inventory. The question is whether the line stops eight months later.
Critical · slow-moving
Rarely consumed, stops production when it fails. The most expensive item to be wrong about.
Protect - hold cover
Critical · fast-moving
Consumed regularly and production-stopping. Availability is non-negotiable.
Optimise, never cut
Non-critical · slow-moving
Rarely used, replaceable, not production-stopping. Where the frozen capital usually sits.
Reduce or redeploy
Non-critical · fast-moving
High turnover, low consequence. Manage on price and lead time, not on cover.
Consolidate supply
You cannot segment what you cannot identify. If the same part appears three times under three descriptions, its consumption looks slow in all three records - and it lands in the wrong quadrant every time.
How the enrichment actually works
Enrichment claims are easy to make and hard to audit. These are the mechanics, including the limits.
OEM brands the catalogue resolves to
What the catalogue fills in
+20 more attributes
Each record is parsed for technical attributes and matched against a catalogue of 10.5M+ unique industrial products, normalised to OEM part numbers rather than to any one distributor’s structure. Where an OEM number is present in your data it anchors the match; where it is absent, semantic matching on attributes does the work.
Matching runs on your material master as-is. Nothing is standardised in your source system until you accept the output.
The 40-50% mapped in 48 hours is the share we resolve with high confidence at first pass. The remainder is not lost - it is worked through progressively toward the 92% readiness figure - but the first-pass number is deliberately the one we quote, because it is the one you can verify yourself two days in.
Records with no manufacturer, no usable description and no OEM reference cannot be resolved from the material master alone. We ask you for any reasonable additional data source - purchase text, invoices and POs, SAP translation tables - and look through those for traceability against the catalogue. If that gives no match, we have a dedicated stock take app for your warehouse team, AutomaSNAP, and the part is identified from its nameplate instead of being guessed at. Every figure quoted on this page is an observed range across the material masters we have onboarded, not a guarantee.
Within 48 hours you will have 40-50% of your material master mapped and enriched, a first duplicate list, and a clear view of what can and cannot be resolved from your data. No commitment attached to the result.
